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Plans4Trips Help
Participant Guide
Getting Started
Joining a Tour
- Receive an invitation email from the tour administrator
- Click the invitation link in the email
- Create an account or sign in if you already have one
- Accept the tour invitation
First Steps After Joining
- Review the tour overview and dates
- Check the current itinerary
- Introduce yourself to other participants
- Set up your notification preferences
Viewing and Managing Activities
Accessing the Itinerary
- Navigate to the tour dashboard
- View the day-by-day schedule
- Check activity details including:
- Start and end times
- Meeting locations
- Required items or preparations
- Group leader information
Proposing Activities
- Click "Propose Activity" on the desired day
- Fill in activity details
- Add any relevant links or resources
- Submit for administrator approval
Participating in Activities
Before Activities
- Confirm your participation
- Review any special requirements
- Note the meeting time and location
- Prepare necessary items or documentation
During Activities
- Follow group leader instructions
- Stay with the group
- Participate in group discussions
- Share photos and experiences (if enabled)
Communication
Staying Updated
- Check notifications regularly
- Review tour updates and announcements
- Communicate with group leaders
- Share important information with the group
Providing Feedback
- Rate activities after completion
- Provide constructive feedback
- Share suggestions for improvements
- Report any issues or concerns
Best Practices
- Keep your availability information up to date
- Respond promptly to tour communications
- Be respectful of other participants' time and preferences
- Follow the tour's guidelines and rules
- Ask questions if anything is unclear
Need Help?
If you have questions or need assistance, you can:
- Contact your tour administrator
- Reach out to your group leader
- Visit our FAQ section
- Contact our support team