Step 1: Basic Tour Information

• Click on "Create Tour" from your dashboard
• Enter the tour name (e.g., "Australia & New Zealand Adventure")
• Set the tour dates (start and end dates)
• Provide a brief description of the tour
• Add any relevant tags or categories

Step 2: Location Planning

• Define key destinations within your tour
• Set accommodation locations for each night
• Mark important landmarks or meeting points

The Locations editing page is a powerful tool that helps you plan where your tour group will be each day. You can specify wake-up and sleep locations, add accommodation details, and include helpful location links.

Daily Location Planning

• For each day of your tour, you can specify:
  • Wake-up city and accommodation
  • Sleep city and accommodation
  • Location links (Google Maps, what3words, or custom URLs)
• Use the "Apply to Subsequent Days" feature to quickly copy location details to following days
• Add location links to help participants find meeting points and accommodations easily

Adding Location Links

• Click the link icon next to any city or accommodation field
• Choose the link type:
  • Google Maps - for precise map locations
  • what3words - for exact location references
  • Custom - for any other location-related URLs
• Add an optional label to make the link more descriptive
• You can add multiple links for each location

Tips for Location Management

• Keep accommodation details clear and specific
• Include both the general area (city) and specific location (accommodation)
• Use the preview feature to see how the locations will appear to participants
• Save your changes regularly - the page includes autosave functionality
• Double-check all location links to ensure they work correctly

Inviting Participants

• Navigate to the "Participants" tab in your tour
• Click "Invite Participants"
• Enter email addresses of people you want to invite
• Customize the invitation message (optional)
• Send invitations

Managing Access Levels

• Assign group leaders for specific activities
• Manage participant permissions
• Remove participants if necessary

Creating Daily Itineraries

• Navigate to the specific day in your tour calendar
• Add activities with start and end times
• Include important details like meeting points and requirements
• Assign group leaders to specific activities

Managing Proposed Activities

• Review activities proposed by participants
• Approve or decline proposed activities
• Adjust timing and details as needed
• Communicate changes to participants

General Settings

• Update tour information
• Manage privacy settings
• Configure notification preferences
• Set activity proposal rules

Advanced Features

• Export tour details
• Generate reports
• Manage tour templates
• Set up recurring activities

• Keep the itinerary flexible to accommodate changes
• Regularly communicate updates to participants
• Set clear expectations for participation
• Maintain a balance between scheduled activities and free time
• Document important decisions and changes